Release Notes for Cisco ViewMail for Microsoft Outlook Release 11.5(1)

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Updated:February 12, 2016

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Release Notes for Cisco ViewMail for Microsoft Outlook Release 11.5(1)

Contents

Release Notes for Cisco ViewMail for Microsoft Outlook Release 11.5(1)

These release notes contain requirements, download, installation, configuration instructions, new and changed requirements, support, limitations and restrictions, and caveat information for Cisco ViewMail for Microsoft Outlook Release 11.5(1).

ViewMail for Outlook 11.5(1) is available only from the Cisco Download Software website.


Note
For full access to the Download Software website, you must be signed in to Cisco.com as a registered user.

Contents

Introduction

Cisco ViewMail for Microsoft Outlook provides a visual interface with which users can send, listen to, and manage their Cisco Unity Connection voice messages from Outlook.

Note the following considerations with ViewMail for Outlook:

Single-inbox users
  • Users get voice messages in the same Inbox as their email.
  • Voice messages sent from Outlook do not appear in the Sent Items folder.
  • ViewMail for Outlook is not required with the single-inbox feature. Without it, however, users can only play voice messages; they cannot compose, reply to, or forward them.
  • ViewMail for Outlook is required for users to play secure messages in the Exchange mailbox.
IMAP users
  • Users get voice messages in a separate mail folder in Outlook.
  • New voice messages get identified by a separate voice message icon.
  • ViewMail for Outlook is required for users to play secure messages in the Unity Connection mailbox.

Note
  • On Windows operating system with ViewMail for Outlook, the text of the voice messages appears in black color and the ViewMail category appears in blue color. However, on MAC operating system, the text of the voice messages and the ViewMail category appears in the system default color.
  • When there is no default recording device available on the Windows machines and the user selectsthe recording device from Phone to Computer Default option then ViewMail for Outlook will always consider Phone as default recording device.

Requirements


Note
  • The ViewMail for Outlook version must be supported with the version of Outlook that is installed and the operating system. See the applicable documentation:
  • The following software installed on the user workstation:
    • Microsoft DirectX 9.0
    • Microsoft .NET Framework 3.5
    • Microsoft Visual C++ 2008 Redistributable Package

    (If the software is not already installed, ViewMail for Outlook Setup installs it.)

  • To install or upgrade ViewMail for Outlook, you must have local administrator rights on the user workstation.
  • The user workstation must have at least 10 MB of hard-disk space available for ViewMail for Outlook. (If other required software is being installed,100 MB or more may be required.)
  • If the proxy is enabled on the user workstation, then it must be connected to port 443 (HTTPS) to allow the communication between ViewMail for Outlook and Cisco Unity Connection.

See also the “Prerequisites” section of these release notes.

Compatibility Information

Determining the ViewMail for Outlook Version

To Determine the ViewMail for Outlook Version in Use from Outlook

In Outlook on the user workstation:

Outlook 2010 and above On the ViewMail tab, select About Cisco ViewMail.
Outlook 2007 From the Help menu, select Cisco ViewMail for Outlook > About Cisco ViewMail.

Related Documentation

For descriptions and URLs of Cisco Unity Connection documentation on Cisco.com, see the Documentation Guide for Cisco Unity Connection Release 11.x. The document is shipped with Unity Connection and is available at http:/​/​www.cisco.com/​en/​US/​docs/​voice_ip_comm/​connection/​11x/​roadmap/​11xcucdg.html. Note

Note
The Quick Start Guide for Cisco ViewMail for Microsoft Outlook (Release 8.5 and Later) is available at http:/​/​www.cisco.com/​en/​US/​docs/​voice_ip_comm/​connection/​vmo/​quick_start/​guide/​85xcucqsgvmo.html.

New and Changed Requirements and Support—Release 11.5(1)

This section contains information about new and changed and requirements and support in the 11.5(1) release time frame only.

Note
You can enter a special character multiple times as per your requirements.

Additional Languages for ViewMail for Outlook

All locales are released for ViewMail for Outlook 11.5(1) release.

For a list of all languages available for ViewMail for Outlook, see the “Available Languages for Cisco Unity Connection Components” section of System Requirements for Cisco Unity Connection Release 11.x at http:/​/​www.cisco.com/​c/​en/​us/​td/​docs/​voice_ip_comm/​connection/​11x/​requirements/​11xcucsysreqs.html.

New and Changed Functionality—Release 11.5(1)

This section contains information about new functionality in the ViewMail For Outlook 11.5(1) release.

(For information on new and changed requirements and support in earlier versions of Cisco Unity Connection ViewMail for Microsoft Outlook, see the applicable release notes at http:/​/​www.cisco.com/​en/​US/​products/​ps6509/​prod_​release_​notes_​list.html.)

Support for Outlook 2016

Beginning with release 11.5(1) and later, ViewMail for Outlook supports Outlook 2016 as well.

Location for Voice Message Button Changed

In Outlook, now the Voice Message button appears on the Untitled Message (HTML) page that is displayed when you create a new message.

Installation and Upgrade Information

Task List for Installing ViewMail for Outlook 11.5(1) for the First Time

Do the following tasks in the order listed for a new ViewMail for Outlook installation.
  1. Confirm that ViewMail requirements and prerequisites have been met. See the “Requirements” section and the “Prerequisites” section.
  2. Download ViewMail for Outlook from the Cisco Download Software website. See the “Downloading ViewMail for Outlook 11.5(1)” section.
  3. Optional: Customize ViewMail for Outlook setup. See the “Customizing ViewMail for Outlook Setup” section.
  4. Optional: Provide users with ViewMail for Outlook files for installation.
  5. Install ViewMail for Outlook. Provide users with instructions, if applicable. See the “Installing or Upgrading to ViewMail for Outlook 11.5(1)” section.
  6. Link users’ email accounts with the voicemail server:
    1. Using the ViewMail for Outlook Initialization wizard: When they restart Outlook following ViewMail installation, the Initialization wizard prompts users for any required information that was not already prepopulated.
    2. Using the ViewMail Options or Settings dialog: Enter the required information. Provide users with instructions, if applicable. See the “Installing ViewMail for Outlook 11.5(1) Using Command Line Switches” section.

Task List for Upgrading to ViewMail for Outlook 11.5(1)


Note
If you are upgrading from a ViewMail for Outlook version earlier than 11.5(1), see the “Task List for Installing ViewMail for Outlook 11.5(1) for the First Time” section. The older version is uninstalled automatically, and installing 11.5(1) is considered a new installation.

Note
Do the following tasks in the order listed to upgrade ViewMail for Outlook to a later version.
  1. Confirm that ViewMail requirements and prerequisites have been met. See the “Requirements” section and the “Prerequisites” section.
  2. Download ViewMail for Outlook from the Cisco Download Software website. See the “Downloading ViewMail for Outlook 11.5(1)” section.
  3. Optional: Customize ViewMail for Outlook setup for the upgrade, if applicable. See the “Customizing ViewMail for Outlook Setup” section.
  4. Optional: Provide users with ViewMail for Outlook files for the upgrade.
  5. Upgrade ViewMail for Outlook. Provide users with instructions, if applicable. See the “Installing or Upgrading to ViewMail for Outlook 11.5(1)
  6. Installing or Upgrading to ViewMail for Outlook 11.5(1)” section.

    Note
    Existing email account and ViewMail for Outlook settings remain unchanged during an upgrade.

Prerequisites

Prerequisites for Using ViewMail for Outlook with the Single-Inbox Feature

For ViewMail for Outlook users who will access Unity Connection voice messages by using synchronized Unity Connection and Microsoft Exchange mailboxes(single-inbox), confirm that the following prerequisites have been met:

Prerequisites for Using ViewMail for Outlook with IMAP

For ViewMail for Outlook users who will access Unity Connection voice messages by using IMAP, confirm that the following prerequisites have been met:

Creating and Configuring an Account in Outlook to Access Voice Messages (IMAP Users Only)

Do the applicable procedure—depending on the Outlook version—for ViewMail for Outlook users who will access Connection voice messages by using IMAP:

To Create and Configure an Account in Outlook 2010 and later to Access Voice Messages (IMAP Users)
Procedure
    Step 1   Start Outlook.
    Step 2   On the File tab, select Info, then Add Account.

    Step 3   Confirm that Email Account (the default) is selected, then enter user information:
    1. In the Your Name field, enter a display name for the account. This typically is the full name of the user.
    2. In the Email Address field, enter the Connection SMTP address of the user.

      The address is available in the SMTP Address field on the User Basics page in Connection Administration, and typically uses the following format:

      <username>@<SMTP domain name of the Unity Connection server or cluster>

    3. In the Password field, enter the user’s Cisco PCA password (also known as the web application password).
    4. In the Retype Password field, enter the Cisco PCA password again.
    Step 4   Select Next.
    Step 5   If you see the “Problem Connecting to Server” message about an unavailable encrypted connection: Select Next to use an unencrypted connection.
    Step 6   When the email-account configuration is complete, select Finish
    Note    If Outlook 2013 is getting crashed when you click on Draft Message/Sent Message/Calendar/Contacts, make sure that the IntResource64.dll library file does not exist in the %temp%\AppData\Local\Temp\folder. If the file exists in the specified location, delete the file before starting Outlook to resolve this issue.
    To Create and Configure an Account in Outlook 2007 to Access Voice Messages (IMAP Users)
    Procedure
      Step 1   Start Outlook.
      Step 2   From the Outlook Tools menu, select Account Settings.
      Step 3   In the Account Settings dialog, on the Email tab, select New.
      Step 4   In the Add New Email Account wizard, select Microsoft Exchange, POP3, IMAP or HTTP as the email service, then select Next.
      Step 5   Enter user information:
      1. In the Your Name field, enter a display name for the account. This typically is the full name of the user.
      2. In the Email Address field, enter the Connection SMTP address of the user. The address is available in the SMTP Address field on the User Basics page in Connection Administration, and typically uses the following format:

        <username>@<SMTP domain name of the Unity Connection server or cluster>

      3. In the Password field, enter the user’s Cisco PCA password (also known as the web application password).
      4. In the Retype Password field, enter the Cisco PCA password again.
      Step 6   Select Next.
      Step 7   If you see the Problem Connecting to Server message about an unavailable encrypted connection: Select Next to use an unencrypted connection.
      Step 8   When the email-account configuration is complete, select Finish.

      Downloading ViewMail for Outlook 11.5(1)

      To Download ViewMail for Outlook 11.5(1)

      Procedure
        Step 1   On a computer with a high-speed Internet connection, go to the Voice and Unified Communications download page at http:/​/​www.cisco.com/​cisco/​software/​navigator.html?mdfid=280082558.
        Note    To access the software download page, you must be signed in to Cisco.com as a registered user.
        Step 2   In the tree control on the download page, expand Products > Unified Communications> Unified Communications Applications> Messaging> Unity Connection, and select Unity Connection ViewMail for Microsoft Outlook Version 11.5.
        Step 3   In the Latest Releases folder, select VMO 11.5(1).
        Step 4   On the right side of the page, select Download Now, and follow the on-screen prompts to complete the download.

        Customizing ViewMail for Outlook Setup

        The file AdminConfig.xml is available in the ViewMail for Outlook installation folder. Use the file to prepopulate user and voicemail server information when the ViewMail for Outlook installation or upgrade is being pushed out to users.

        After entering information in AdminConfig.xml, leave the file in the ViewMail installation folder when you make it available to users.

        Installing or Upgrading to ViewMail for Outlook 11.5(1)

        By default, ViewMail for Outlook files are installed in the directory C:\Program Files\Cisco Systems\ViewMail for Outlook. You can specify a different directory during the software installation.

        Do the procedure in this section to install or upgrade ViewMail for Outlook on user workstations. Youcan also install ViewMail for multiple users who share a workstation.

        To Install or Upgrade to ViewMail for Outlook 11.5(1)

        Procedure
          Step 1   If Microsoft Outlook is running, exit the application.
          Step 2   In the ViewMail folder, double-click the applicable file:
          Setup.exe

          Use this file for new installations and for upgrades from versions earlier than 11.5(1) It installs prerequisite software, as needed; places the AdminConfig.xml file in the correct location; and uninstalls older versions during upgrades.

          This folder consists of two sub folders:
          • Win32: If you need to install 32-bit ViewMail for Outlook.
          • x64: If you need to install 64-bit ViewMail for Outlook.
          Note    For silent installation of ViewMail for Outlook, in AdminConfig.xml file, the user id should be the login name of the system whereas the username and password should be the user name and password of Cisco Unity Connection.
          ViewMail.msi

          Use this file for quick minor upgrades for ViewMail 32-bit with versions 11.5(1) and later.

          ViewMail_64.msi

          Use this file for quick minor upgrades for ViewMail 64-bit with versions 11.5(1) and later.

          Step 3   Follow the on-screen prompts to complete the installation.
          Step 4   Restart Outlook.

          Installing ViewMail for Outlook 11.5(1) Using Command Line Switches

          To install ViewMail for Outlook 11.5(1) through command line switches:

          Procedure
            Step 1   Run the following command on command prompt:

            <Path of the VMO setup directory>setup.exe /i /qb /logfile <File Name>

            Note    <File Name> is the name of the log file.
            Step 2   Restart Outlook.

            Associating the Applicable Email Account with the Voicemail Server


            Note
            If you are upgrading ViewMail for Outlook from 8.5(x) to a later version, skip this task as the existing email account and ViewMail settings remain unchanged during an upgrade.
            You must link the applicable IMAP account or Exchange account with the voicemail server. This ensures that messages composed by using ViewMail for Outlook are sent to the voicemail server.

            Do the following procedure on each user workstation.

            To Associate an Email Account with a Voicemail Server

            Procedure
              Step 1   In Outlook, open the ViewMail Settings or Options dialog:

              Outlook 2010 and above

              		On the ViewMail tab, select Settings.
              Outlook 2007 From the Tools menu, select Options, then the ViewMail tab.
              Step 2   Select Add, then select the account to associate with a voicemail server.
              Step 3   Enter the applicable information in each field: sa
              Voicemail Server Type
              Select the voicemail server type to associate with the email account.
              Note    In IMAP account, Cisco Unity Connection 7.x and 8.x versions support Unity Connection 7.x and 8.0.x voicemail server type and Cisco Unity Connection 8.5 and later versions support Unity Connection 8.5 (IMAP) voicemail server type.
              Username Enter the Cisco Unity Connection username (alias) of the user.
              Password

              Enter the user’s Cisco PCA password (also known as the web application password).

              Voicemail Server Name Enter the name of the voicemail server.
              Voicemail Server Status

              Display only.

              (Possible values are “Connected,” “Not Connected,” “Invalid Credentials,” and “Unknown.”)

              Phone Number

              Enter the extension or a phone number for the user.

              This setting is required only if you want Unity Connection users to be able to record or play messages by using the phone.

              Recording Device Select the preferred device.
              Playback Device Select the preferred device.
              Step 4   Select Test Settings to verify the information that was entered.
              Step 5   Select OK.

              Limitations and Restrictions

              Incompatibility with Exchange System Management Tools

              ViewMail for Outlook version 11.5(1) does not work correctly when it is installed on a computer that also has Microsoft Exchange System Management Tools installed.

              Installing a New Version of Outlook Requires Uninstalling ViewMail First

              When installing a new version of Microsoft Outlook on user workstations, you must first uninstall ViewMail for Outlook. After you have installed Outlook, reinstall ViewMail.

              Otherwise, ViewMail for Outlook will seem to be installed properly with the new version of Outlook, but it may not work.

              Message Sensitivity Displays as Blank for Normal Sensitivity Messages Recorded in ViewMail

              Users whose Outlook clients are configured to display the Sensitivity field in the message-list view may notice that messages recorded in ViewMail for Outlook with the Sensitivity set to Normal do not display any text in the Sensitivity field.

              Messages recorded by using the Cisco Unity Connection phone interface (as well as email messages composed in Outlook) display “Normal” in the Sensitivity field.

              Some Software on User Workstations Can Cause ViewMail to Fail

              Some security and VPN software installed on user workstations may cause ViewMail for Outlook to fail. In particular, software that offers personal firewalls is problematic.

              Exceptions may need to be added to the problematic software to allow ViewMail to work. Alternatively, you can set up ViewMail so that users can play messages with audio devices on their computers.


              Note
              In ViewMail for Outlook 11.5(1) and later, if the user connects or disconnects the audio devices, it is recommended to restart Outlook, so that ViewMail for Outlook displays the status of currently attached recording and playback devices only.

              Unity Connection Server Must Be Available to Compose Voice Messages

              In order to compose voice messages by using ViewMail for Outlook with Cisco Unity Connection 8.5 and later, ViewMail must be able to contact the Unity Connection server. If the server is not available, users will see the following message: “The requested action could not be performed because the voicemail server was not available.”

              In earlier ViewMail versions, voice messages could be recorded while the Unity Connection server was unavailable and were sent when the server became available again.

              ViewMail for Outlook 11.5(1) Limitations Regarding Reply and Forward Cisco Unity Voice Messages

              In Unity Connection, users cannot reply to, or forward Cisco Unity voice messages or .wav files by using ViewMail for Outlook version 11.5(1).

              ViewMail for Outlook 11.5(1) Limitations Regarding Icon Update when a Voice Message is read or unread

              When a voice mail is marked read or unread using ViewMail for Outlook 11.5(1), the state of voice mail Icon is not updated regardless of the Microsoft Outlook version.

              ViewMail for Outlook 11.5(1) Limitations Regarding Cisco Unity 5 Message Playback

              When playing a Cisco Unity 5 message using ViewMail for Outlook with "VMO Play Attachment" feature, audio progress bar is not updated and time duration is not displayed on the ViewMail audio pane of the VoiceMail.

              ViewMail for Outlook 64-Bit Limitation Regarding G.729

              ViewMail for Outlook 64 bit version is not supported for G.729 codec.

              ViewMail for Outlook Limitation Regarding Secured Voice Message Play with OpenAM SSO

              If OpenAM Single Sign-On for Cisco PCA is enabled in ViewMail for Outlook, we recommend not to play the secure messages. If you still play the secure messages after enabling OpenAM Single Sign-On, VMO displays the “Loading Audio” prompt and never plays the audio message.

              To play secure messages using ViewMail for Outlook with OpenAM SSO configuration, perform the following steps:
              1. In Cisco Unity Connection OS Administration, disable SSO for REST API.
              2. Create a rule that puts "/ciscopca/unitymessageserver/ums.do?*" in the "Not Enforced URI" rule section of OpenAM.

              Note
              The limitation of secured voice message play with OpenAM Single Sign-On is not applicable for Cisco Unity Connection Release 11.x.

              Caveats

              You can find the latest caveat information for Cisco Unity Connection ViewMail for Microsoft Outlook version 11.5(1) by using Bug Toolkit, an online tool available for customers to query defects according to their own needs.

              Bug Toolkit is available at http:/​/​www.cisco.com/​go/​bugs. Fill in your query parameters by using the custom settings in the Advanced Settings option.


              Note
              To access Bug Toolkit, you must be signed in to Cisco.com as a registered user.

              Release notes for all versions of ViewMail for Outlook are available at http:/​/​www.cisco.com/​en/​US/​products/​ps6509/​prod_​release_​notes_​list.html.

              Open Caveats—Release 11.5(1)

              This section lists the open caveats that includes open CFDs (Severity 1, 2, 3, 4, and 5) and IFDs (Severity 1, 2, and 3) when ViewMail for Outlook version 11.5(1) was released. Select a link in the Caveat Number column to view the latest information of the caveat in Bug Toolkit. (Caveats are listed in order by severity, then by component, then by caveat number.)

              Caveat Number Component Severity Description
              CSCux45994 vmo 3 Memory leak through VMO with Outlook 2010 for SIB

              Resolved Caveats—Release 11.5(1)

              There is no resolved caveat in ViewMail for Outlook version 11.5(1) release.

              Obtaining Documentation and Submitting a Service Request

              For information on obtaining documentation, submitting a service request, and gathering additional information, see the monthly What’s New in Cisco Product Documentation, which also lists all new and revised Cisco technical documentation, at: http:/​/​www.cisco.com/​en/​US/​docs/​general/​whatsnew/​whatsnew.html

              Subscribe to the What’s New in Cisco Product Documentation as a Really Simple Syndication (RSS) feed and set content to be delivered directly to your desktop using a reader application. The RSS feeds are a free service and Cisco currently supports RSS Version 2.0.

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