Space Manager

Overview of Space Manager

The Space Manager app enables facility managers to configure integrated devices such as Cisco Catalyst, Cisco Meraki, Cisco WebEx, and Cisco IoT devices and sensors in your workspace to provide access to real-time occupancy data like meeting room capacity and availability. This app also displays environment-related telemetry such as ambient temperature, humidity, air quality, and noise on 3D rich maps for the meeting room, floor, or building.

  • In the Devices section, you can view the configured devices and their telemetry details on rich maps

  • In the Space Management section, you can view the count of configured meeting rooms or workspaces and their details such as number of associated devices. You can also add or remove devices from the selected workspace.

  • In the User Management section, you can view a listing of all Space Manager users and their assigned roles. You also have the option to invite users to a specific workspace.

  • In the Room Occupancy Reports section, you can configure, view, and download reports containing the occupancy data for a workspace (building or floor).

The Space Manager app is tied to the ACT license in Cisco Spaces.

Manage Devices Using Space Manager

Procedure

Step 1

Log in to Cisco Spaces.

Step 2

In the Cisco Spaces Dashboard > ACT Apps section, click the Space Manager app tile.

The Space Manager window appears.

Step 3

In the left pane, click Devices.

Step 4

Choose between WebEx Devices and Non-WebEx Devices by clicking the corresponding tab.

For signage-specific instructions, select the desired procedure by clicking one of the links listed below:

Manage Workspaces using Space Manager

In the Space Manager app, you can view information about various workspaces in a building or floor in the Space Management page.

Procedure

Step 1

In Cisco Spaces, choose Dashboard > .

The Space Manager window is displayed.

Step 2

In the left navigation pane, click Space Management.

Step 3

In the Space Management page, a table listing configured workspaces is displayed.

Step 4

Navigate to the configured location using the hierarchy drop-down at the top of the page.

  1. To filter the records, click any one of these options: Workspaces without devices, Workspaces with Temperature, or Workspaces with all sensor types.

    To reset the filter, click All Workspaces.

Manage Users using Space Manager

Procedure

Step 1

In Cisco Spaces, choose Dashboard > .

The Space Manager window is displayed.

Step 2

In the left navigation pane, click User Management.

Step 3

In the User Management window, click the Users tab.

  1. To invite other Cisco Spaces users to use the Space Manager app, click Invite User.

    Specify the following and then click Send Invitation:

    • User's email address associated with their Cisco Spaces account

    • Role depending on the user's access privilege. You can choose between Read Write User (full access) or Read Only User (read-only access).

      Note

       

      To see user roles available in Space Manager, in the User Management window, click the Roles tab.

    • Location from the Location Hierarchy available in Cisco Spaces. Click Choose Locations to see all locations.

  2. To delete an existing user, in the Users table, select the desired user(s) and click Delete.

The Users table is displayed listing available users and their assigned roles.

Configure Occupancy Reports using Space Manager

In the Space Manager app, you can configure, view, and download Room Occupancy Reports for a floor or building. This report provides the aggregated people count every 15 minutes in different rooms for the chosen floors and buildings.

Room Occupancy Reports contain information such as the building name, floor number, room name, room capacity, and peak people count in the room.

Procedure

Step 1

In Cisco Spaces, choose Dashboard > .

The Space Manager window is displayed.

Step 2

In the left navigation pane of the Space Manager window, click Room Occupancy Reports.

Step 3

In the Room Occupancy Reports window, click Create New Report.

The Report Parameters wizard is displayed.

Step 4

In the Select Report Level section, click to choose one among Buildings, or Floors.

Step 5

Click Next.

The Locations pane is displayed.

Step 6

In the Locations pane, expand the hierarchy to navigate to the desired location, and select the corresponding check box.

Note

 

Alternatively, in the Locations pane, you can search for the desired Building, or Floor.

The selected locations are displayed in the right side of the pane.

Step 7

Click Next.

The Date Range pane is displayed.

Step 8

In the Select Date Range section, you can either specify a date range or choose a cadence for the occupancy report.

  1. Specify Date Range: Choose this option if you need a report for a fixed time period and select the Start Date and End Date from the date picker.

    Note

     

    The dates are based on the selected location's local time zone.

  2. Recurring Report: Choose this option if you want to generate a recurring occupancy report and specify the cadence by choosing one among the following options:

    • Weekly: This report contains data for the last completed week (Sunday to Saturday).

    • Bi-weekly: This report contains data for the last completed two weeks.

    • Monthly: This report will contain data for the last completed month.

Step 9

Specify the Reporting Time Interval by choosing one of these options: 15 minutes, 30 minutes, or 60 minutes.

Step 10

Click Next.

The Report Filters pane is displayed.

Step 11

In the Report Filters pane, you can specify the following criteria for the occupancy report:

  1. Under Filter By Specific Day(s), you can either select specific days of the week, or All Days of the Week.

    Note

     

    You must select at least one day. If not, the following error message is displayed:

    Atleast one day must be selected to generate a report.

  2. Under Filter By Specific Hours, you can either choose Full Day (24 Hrs) or specify the Start Time and End Time.

  3. Under Filter By Capacity of Room(s), choose the desired room capacity.

    Note

     

    You must select at least one room capacity group. If not, the following error message is displayed:

    Atleast one capacity group must be selected to generate a report.

  4. Choose Skip Empty Rows to exclude entries for those intervals where there is no data.

Step 12

Click Create Report.

What to do next

From the Space Manager left navigation pane, go to Room Occupancy Reports. In the Report History page, you can perform the following actions:

  • Download configured reports by clicking Download (for reports configured for a fixed date range) or Download Recent (for recurring reports) corresponding to the report name in the table.

  • Edit configured reports by navigating to the ellipsis icon (...) corresponding to the desired report in the table and clicking Edit.

  • View configured reports

View Occupancy Reports in Space Manager

Procedure

Step 1

In Cisco Spaces, choose Dashboard > .

The Space Manager window is displayed.

Step 2

In the left navigation pane, click Room Occupancy Reports.

Step 3

In the Report History page, click the desired Report Name.

The detailed report is displayed.

Step 4

In the Reports pane, you can view the following details:

  • Report Name: This can be edited and is also updated in the Report History table.

  • Buildings: This is displayed in an occupancy report configured for buildings and indicates the total building count included in this report.

  • Floors: This is displayed in an occupancy report configured for floors and indicates the total floor count included in this report.

  • Rooms: This displays the total room count in the buildings or floors included in this report.

  • Reporting Interval: The frequency at which the room data is reported.

  • Showing <reporting period> data: The cadence for the report which can be one among weekly, bi-weekly, monthly, or a fixed interval.

  • Additional Filters: The days, timings, and room capacity based on which the data in the report is filtered.

  • A table listing the individual rooms (Workspace) along with the corresponding Floor and Building details, the assigned room capacity, the peak people count in the room, the Date and Interval Start Time (Local) as per the specified reporting criteria.

What to do next

You can edit and download individual Room Occupancy Reports both from the Report History table or while viewing the specific report.