Complete Reference Guide for Cisco Unity Connection Survivable Remote Site Voicemail (SRSV) for Release 10.x

Greetings

Each call handler can have up to seven greetings. The greeting settings specify which greetings are enabled, how long they are enabled, the greeting source, and the actions that Unity Connection SRSV takes during and after each greeting. When a greeting is enabled, Unity Connection SRSV plays the greeting in the applicable situation until the specified date and time arrives, and then the greeting is automatically disabled. A greeting can also be enabled to play indefinitely.

Note that Call Handler greetings can be recorded in multiple languages. See the “Phone Language Settings” section for instructions.

You can customize how Unity Connection SRSV handles calls to call handlers that have the alternate greeting enabled. For example, you can specify that as long as the alternate greeting is enabled, Unity Connection SRSV:

• Transfers callers directly to the greeting without ringing the extension that is assigned to the call handler (as applicable) whenever calls are transferred from the automated attendant or a directory handler to the user extension. (The phone rings if an outside caller or another Unity Connection SRSV user dials a user extension directly.)
• Prevents all callers from skipping the greeting.
• Prevents all callers from leaving messages (when the call handler is set up to take message).

Note that Unity Connection SRSV plays the greetings that you enable for the applicable situation; however, some greetings override other greetings when they are enabled:

Call handler owners can select a different call handler greeting or record the call handler greetings from the System Call Handlers > Greetings page in Cisco Unity Connection SRSV Administration, or they can use the Cisco Unity Greetings Administrator to do so by phone.

You can modify call handlers greetings using Cisco Unity Connection SRSV Administration, or by calling Unity Connection SRSV by phone. When you use Connection SRSV Administration to modify greetings, you can do so for a single call handler, or you can modify the greetings for multiple call handlers at once.

To manage call handler greetings when you—or the call handler owners that you assign—cannot access Cisco Unity Connection SRSV Administration, you can use the Cisco Unity Greetings Administrator by phone.

To Set Up Call Handler Greetings for a Single Call Handler

Step 1 In Cisco Unity Connection SRSV Administration, expand Call Management and select System Call Handlers.

Step 2 On the Search Call Handlers page, select the display name of the applicable call handler.

Step 3 On the Edit menu, select Greetings.

Step 4 On the Greetings page, select the display name of the greeting that you want to set up.

Step 5 On the Edit Greeting page, enter settings as applicable and select Save.

Step 6 To set up another greeting for the call handler, repeat Step 3 through Step 5.

Caller Input

Caller input settings define actions that Unity Connection SRSV takes in response to phone keys pressed by callers during a call handler greeting. Using the settings on the Edit Greeting page for each individual greeting, you can specify on a per-greeting basis whether the greeting allows caller input and whether callers can perform transfers. Or, you can define caller input keys and options that apply to all of the call handler greetings using the Caller Input page for the call handler.

See the following sections for details:

• Offering One-Key Dialing During Call Handler Greetings
• Offering System Transfers
• Abbreviated Extensions: Prepending Digits to Extensions That Callers Enter

Offering One-Key Dialing During Call Handler Greetings

One-key dialing enables you to designate a single digit to represent a user extension, alternate contact number, call handler, interview handler, or directory handler. Instead of entering the full extension, the caller presses a single key during a call handler greeting and Cisco Unity Connection SRSV responds accordingly. By specifying several different keys as caller input options, you can offer callers a menu of choices in the call handler greeting.

Configuring the transfer to alternate contact number action on one or more keys of a call handler allows you to quickly set up a simple audiotext tree that callers can use to transfer to specific non-user extensions on the phone system or to specific external numbers, without having to create separate call handlers for each number. When transferring a caller to an alternate contact number, Unity Connection SRSV can either supervise the transfer or release the call to the phone system.

Callers can also bypass one-key dialing. You set the system to pause a certain number of seconds for additional key presses before routing the call according to the one-key dialing menu you have set up. These pauses allow callers to press full extension IDs to bypass one-key dialing menus, even during the handler greeting.

Further, you can lock certain keys to take the caller directly to the action programmed for that key without waiting for an additional key press. Note that you should not lock any key that matches the first digit of user extensions; otherwise, callers are not able to enter an extension to reach a user.

To Offer One-Key Dialing During a Call Handler Greeting

Step 1 In Cisco Unity Connection SRSV Administration, expand Call Management and select System Call Handlers.

Step 2 On the Search Call Handler page, in the Search Results table, select the display name of the applicable call handler.

Step 3 On the Edit Call Handler page, on the Edit menu, select Caller Input.

Step 4 In the Single Key Settings table, select the applicable phone keypad key.

Step 5 On the Edit Caller Input page for the key that you selected, check the Ignore Additional Input (Locked) check box to instruct Unity Connection SRSV to immediately process the key without waiting for the caller to enter additional digits.

Step 6 Under Action, select an option and change settings as applicable and select Save.

Step 7 Optionally, you can rerecord the call handler greetings to mention the key that callers can press while listening to the greetings:

a. On the Edit menu, select Greetings.

b. On the Greetings page, select the display name of the greeting that you want to modify.

c. On the Edit Greeting page, select Play/Record, and record a greeting.

d. Select Save.

Offering System Transfers

Revised December 16, 2015

System transfers allow callers to dial numbers that are not associated with a user, contact, call handler, or other entity. For example, users and outside callers may find it convenient to be able to call Unity Connection SRSV and transfer from a call handler to a lobby extension, conference room extension, or an extension that is assigned to someone in the organization who is not a Unity Connection SRSV user, such as an employee who is visiting from another site and is using a guest office.

Abbreviated Extensions: Prepending Digits to Extensions That Callers Enter

You can simulate abbreviated extensions using prepended digits for call handlers and user mailboxes. When such digits are defined, they are prepended to any extension that a caller dials while listening to the greeting for the call handler or user mailbox.

Unity Connection SRSV first attempts to route the call to the prepended extension. If the prepended extension is not valid, Unity Connection SRSV attempts to route the call to the dialed extension. In the following example, the call handler named Sales is configured with the prepended digits 123. When a caller dials 1000 while listening to the greeting for the Sales call handler, Unity Connection SRSV attempts to route the call to extension 1231000; if the prepended extension is not valid, Unity Connection SRSV attempts to route the call to extension 1000. (Note that if extension 1000 is not a valid extension and the greeting for the Sales call handler is configured to allow transfers to numbers not associated with users or call handlers, Unity Connection SRSV performs a release transfer to 1231000.)

Abbreviated extensions can be used as a way for an organization to segment users into different groups. For example, suppose a company has two departments: Engineering and Marketing. The company uses six digit extensions, and all extensions in Engineering begin with 10 and all extensions in Marketing begin with 11. Call handlers could be created for Engineering and for Marketing, and each call handler could be configured to prepend a 10 or a 11, as applicable, to any extension dialed from that call handler. When set up this way, users would only have to enter the last four digits of a user extension.

Phone Language Settings

Call handler greetings can be recorded in multiple languages when the language for the call handler is inherited from the caller. For example, if Cisco Unity Connection SRSV is configured to provide prompts in French and Spanish, it is possible to record the standard greeting in both languages so that Spanish- and French-speaking callers can hear the greeting in their own language.

To Change Phone Language Settings for a Call Handler

Step 1 In Cisco Unity Connection SRSV Administration, expand Call Management and select System Call Handlers.

Step 2 On the Search Call Handler page, in the Search Results table, select the display name of the applicable call handler.

Step 3 On the Edit Call Handler page, select Use System Default Language or Inherit Language from Caller, or select one of the languages in the Language list.

Step 4 Select Save.

Step 5 On the Edit menu, select Greetings.

Step 6 On the Greetings page, select the applicable greeting.

Step 7 On the Edit Greetings page, re-record greetings in the new language and select Save.

Taking Messages

Using the settings for a particular call handler greeting, you can configure the call handler to take a message after playing the greeting. You can specify who receives messages for the call handler, whether messages are marked for dispatch delivery, the maximum recording length for messages from outside callers, what callers can do when leaving messages and whether their messages are automatically marked secure, and what action to take next on a call after a message is left.

Note that for some integrations, you can set up Unity Connection SRSV so that as a caller records a message, a warning prompt is played before the caller reaches the maximum allowable message length.

Transferring Calls

The call transfer settings for a call handler specify how Unity Connection SRSV transfers calls that reach the call handler from the automated attendant. Each call handler has three transfer rules that you can customize: one for standard hours and one for closed (nonbusiness and holiday) hours of the active schedule, and an alternate transfer rule that, when enabled, overrides the standard and closed transfer rules and is in effect at all times. When a call is transferred to the call handler, Unity Connection SRSV first checks the applicable transfer rule to determine where to transfer the call—either to the call handler greeting, or to an extension.

When transferring to the call handler greeting, Unity Connection SRSV plays the applicable greeting (standard, closed, holiday, internal, busy, or alternate) based on the situation and which greetings are enabled. You configure a transfer rule to transfer to the greeting if you want to use the call handler to provide the caller with a prerecorded menu of options or an informational message.

To route callers to a specific user or to another call handler, you configure the transfer rule to transfer to the extension of the user or call handler. When transferring a call to a user extension, Unity Connection SRSV can either release the call to the phone system, or it can supervise the transfer. When Unity Connection SRSV is set to supervise transfers, it can provide call screening and call holding options on indirect calls:

• With call screening, Unity Connection SRSV can ask for the name of the caller before connecting to a user. The user can then hear who is calling and, when a phone is shared by more than one user, who the call is for. The user can then accept or refuse the call.
• With call holding, when the phone is busy, Unity Connection SRSV can ask callers to hold. Each caller on hold uses a Unity Connection SRSV port and a phone system port, and therefore the total number of callers that can be holding in the queue at any one time is limited by the number of available ports.

The default wait time in the call holding queue for the first caller in the queue is 25 seconds. If the caller is still on hold after this amount of time, Unity Connection SRSV asks whether the caller wants to continue holding, leave a message, or try another extension. If the caller does not press a key on the phone keypad or say a voice command to indicate that he or she wants to continue holding, leave a message, or dial another extension, the caller is transferred back to the Opening Greeting. Subsequent callers in the holding queue are told how many other callers are in the queue ahead of them, in addition to these options.

If call holding is not selected, callers are sent to the user or handler greeting that is enabled: the standard, closed, holiday, busy, or alternate greeting.