Cisco TelePresence System User Guide (CTS 1.9)

View Control

During Cisco TelePresence meetings, you can select the way you see speaking participants by choosing one of the following options:

• Speaker—When a participant is speaking, that participant is displayed. Only the screen on which that speaker is displayed changes.
• Room—When a participant is speaking, all participants from the active speaker’s site is displayed.

To change the way you view participants during a Cisco TelePresence conference:

Step 1 Touch the ViewCtrl softkey, as shown in Figure 4-2.

Step 2 Touch the Speaker or the Room softkeys to change the view.

Step 3 Touch the Exit softkey to exit the Multi-Room View Control screen.

Meeting Access - Mtng Ctrl Softkey

Use the Meeting Access control to control additional Cisco TelePresence endpoint s that join a Cisco TelePresence meeting, as shown in Figure 4-2.

Figure 4-2 View Controls and Meeting Access Controls

Participant List

Participant List (conference roster list and roster list with audio add-in), as shown in Figure 4-3—Provides users with a list of participants in a meeting. For scheduled meetings, the list also includes invited but yet to attend participants. The participant list is read-only and can be found on the control device of the CTS endpoint only in multipoint calls.

Figure 4-3 Participant List

Participant List Features and Functions

Meeting Call Volume

To change the meeting call volume:

Step 1 Press the telephone Volume toggle (Softer or Louder) when a call is in progress.

Step 2 Touch the Save soft key to save the settings for the current and subsequent calls.

Connecting a Laptop

Tip Make sure that you have set your laptop resolution to 1024 x 768.

To share data or video content onto the white façade below Cisco TelePresence room displays or as PiP:

Step 1 Connect the supplied cable to the VGA port of your laptop (PC) and enable external display by pressing Fn+F7 (Mac users do not need to press Fn+F7.)

Tip To eliminate audio static, connect the audio cable to your laptop's headset port.

Step 2 Wait up to 30 seconds for the projector to turn on. The content of the last participant to connect the VGA cable will display on all local and remote rooms.

Step 3 To end your presentation, simply unplug your laptop.

Tip The projector automatically shuts off when the CTS shroud light turns off at the end of your meeting, even if your laptop is still plugged in. If you need to turn on the projector again, simply unplug the laptop and plug it back in again.

See Chapter 7, “Using Cisco WebEx Conferencing” for more information about using your laptop to present.

Using Presentation Privacy

Because you can use your CTS as a data display when not in a Cisco TelePresence call, it is possible to have data displayed before the start of a call that you do not want to share.

To prevent your presentation device input from being shared automatically if that input is active prior to the beginning of a Cisco TelePresence call, a Presentation Privacy alert is displayed at the beginning of a call, and you can select whether to share or dismiss the presentation.

Tip Presentation device input is automatically shared if you plug in a presentation device during an active call.

Step 1 To share the presentation, touch the Share softkey, as shown in Figure 4-4.

Step 2 To block the presentation from being shared, touch the Dismiss softkey.

Figure 4-4 Sharing or Blocking Presentations

Tip If you have multiple Cisco TelePresence calls and you choose to Share your presentation with at least one of them, you will be prompted to Share or Block the presentation each time you switch between calls.

If you choose to Block your presentation from all the calls, you must unplug and then plug your VGA cable back in to display the Presentation Privacy screen.

When presentation sharing has been turned off, the following icon is displayed on the main display screen:

Figure 4-5 Presentation Not Shared Main Display Icon

For more on-screen icons, see Chapter10, “Cisco TelePresence System Phone Alerts and CTS Main Display Screen Messages”

Presentation Options

Laptop collaboration is supported with Presentation-in-Picture (PiP) and you can easily toggle between sharing and not sharing. When the CTS 500-32 is in a Cisco TelePresence call, you can use the system as a full screen PC monitor with capability to toggle back to video. When the CTS 500-32 is not being used for a Cisco TelePresence call, you can display PC graphics such as a PowerPoint presentation at full resolution. For privacy, LED indicator lights indicate that video is being transmitted, and muting and headphone options are available. Additional features include:

• A new VGA input option is introduced and presentation source changes can be made through the phone user interface. See Video Input Options.
• Support for private and public share settings and Swap PiP. See Using Swap PiP.
• Presentation privacy alert options have been upgraded from Share/Dismiss to No One/Just Me/Everyone so that you can quickly choose what to do with the presentation. The Video Input screen allows you to go back and change your presentation privacy choice. See Video Input Options for more information.

Tip If you are in a Cisco TelePresence meeting and you connect your PC to the VGA cable, you have to press the “share with everyone” button before the data shares.

Video Input Options

To share presentations on the CTS 500-32, a new DVI input option is available and presentation video source changes can be made using the phone. Touch the Video Input softkey to begin (see Figure 4-6).

• Before you start a call, you can view or hide presentation sources. See Presentation Privacy Options.
• Presentations are automatically shared when you plug in your laptop via the VGA port. Select the Unshare softkey in the Video Input screen to stop presentation sharing. See Figure 4-7
• Once in a call, you can choose to hide the presentation, view it locally only, or share the presentation with the remote side using the DVI input option. See Presentation Privacy Options.

Figure 4-6 Video Input Softkey

Figure 4-7 Select Video Input

Table 4-1 shows available Video Input screen buttons and softkeys

Presentation Privacy Options

Figure 4-8 shows presentation privacy options.

Figure 4-8 Presentation Privacy Alert Options

Table 4-2 shows presentation sharing options that are available depending on whether you selected VGA or DVI for your video input source. See Video Input Options.

Using the CTS 500-32 as a Secondary Display

The CTS 500-32 screen is available for use as a secondary monitor for your laptop when not in a call. The following are tips for using the CTS 500-32 as a secondary display for your laptop:

• If you have a document camera and a Cisco Digital Media Player (DMP) connected to the CTS 500-32 and the document camera video does not display during a conference, use the View softkey on the Cisco Unified IP Phone to view the document camera video.
• For sharing presentations when not in a conference, set your resolution to 1024 x 768 @ 60 Hz.
• For using the CTS 500-32 as a computer monitor (local viewing) when not in a conference, you can choose from the following resolutions:

– 800 x 600 @ 60 Hz

– 1024 x 640 @ 60 Hz

– 1024 x 768 @ 60 Hz

– 1280 x 800 @ 60 Hz

– 1280 x 720 @ 60 Hz

– 1920 x 1080 @ 30 Hz

If you view presentations that are in an aspect ratio of 4:3 or 16:10, the presentation fits inside of the presentation display in a widescreen format, with black bars framing the presentation on the top and bottom of the screen.

Understanding Presentation Screen Resolution

You must set your laptop screen resolution to 1024x768 to request presentation privileges, and it is recommended that all users who plan to present set their laptop screen resolutions similarly. If the system determines that your resolution is not set to 1024x768, the presentation will not be seen locally or remotely and one of the following messages will appear on the presenter’s screen:

• If you have plugged in the HDMI cable to share using a document camera: “Cannot display Document Camera. Confirm that the document camera is powered on.”
• If you have plugged in either the DVI or VGA cable to present: “Cannot display DVI. Enable presentation on your laptop and set resolution to 1024x768.”

In both cases, once you have set your resolution to the recommended value, the presentation will show on the screen. If the presentation to does not show automatically, navigate to the Video Input screen to manually select your presentation option to resume or begin sharing. See Video Input Options.

Using Swap PiP

You can choose to have your Presentation-in-Picture (PiP) display appear larger on-screen than the video image of the meeting attendees by touching the Swap softkey in the Presentation-in-Picture Control screen of the CTS phone (Figure 4-11). You can easily toggle back to a larger video image with a smaller display.

Figure 4-11 Swap PiP Softkey

Figure 4-12 shows the CTS screen in swap PiP mode.

Figure 4-12 CTS in Swap PiP Mode